General Settings

Learn about the general settings available for your organization.

Give Fenerum access to your organization

If you need us to help look at something your Fenerum organization, you need to give us access. To do that, follow these steps:

1. Go to general settings
2. Under "Give Fenerum access for", you need to set an amount of time
3. Click save

Automatic reconciliation algorithms

Fenerum can automatically match bank account lines to one or more invoices in Fenerum. This is done using one of our predefined reconciliation algorithms.

You can configure what algorithms Fenerum should use when receiving a new bank account line. If you don't want to use automatic reconciliation, you can simply uncheck all available algorithms and save.

The algorithms are run in the same order as they are listed on the settings-page from top to bottom. If one of the algorithms finds at least one matching invoice for the bank account line, it will not run the remaining algorithms.

Match with FIK number (invoice balance)

Matches a bank account line with any invoice where all the following criteria are met:

• The bank account line text contains the invoice FIK number, with or without padding
• The bank account line amount is the same as the invoice amount or current invoice balance
• The bank account line currency is the same as the invoice currency

Match with FIK number v2 (invoice balance)

It works exactly the same as v1 algorithm with the exception that it will try to combine numbers separated by whitespaces before making a FIK match.

This can be problematic if you receive a lot of bank lines with bank account numbers in it. In some rare cases parts of bank account numbers can contain valid FIK number which could cause a false match. If you experience such matches, you can try to enable this version of FIK matching algorithm. In any other case you can probably safely run v1.

Example of how numbers will be combined:

• 0000 00006 78890 5 -> 000000006788905
• IK71 0000 00006 78890 5 666 -> IK71 000000006788905666 (71 is not combined as it can be a part of valid FIK number)
• abc def12 34 56ghi 12 -> abc def123456ghi 12

Match with FIK number (account balance)

Matches a bank account line with any invoice where all the following criteria are met:

• The bank account line text contains the invoice FIK number, with or without padding
• The bank account line amount is the same as the current account balance
• The bank account line currency is the same as the invoice currency

Match with KID number

Matches a bank account line with any invoice where all the following criteria are met:

• The organization has a KID payment channel configured
• The bank account line text contains the invoice KID number

Match with sender name

Matches a bank account line with any invoice where all the following criteria are met:

• The invoice status is not "Paid"
• The bank account line amount is the same as the matched invoice amount
• Sender name from bank line is very similar to company name of the matched invoice account. We use algorithm with high threshold of similarity, so it will eliminate slight variations in company names and improve matching efficiency, while not creating a lot of false matches.

We are less strict with names similarity when suggesting possible invoices. It is possible that you will see more invoices suggested then would be matched automatically.

Match with end to end ID

Matches a bank account line with any invoice where all the following criteria are met:

• The invoice status is not "Paid"
• The bank account line amount is the same as the matched invoice amount
• End to end id is present in the bank account line, and it contains the invoice number
• Invoice number must be at least 3 digits (2 digits for suggestion)

Match with invoice number

Matches a bank account line with any invoice where all the following criteria are met:

• The invoice status is not "Paid"
• The bank account line text contains the invoice number (must be at least 3 digits)
• The bank account line date is not more than 14 days after or before the invoice due date
• The bank account line amount is the same as the sum of the matched invoice(s) amount